I Tried the ten Greatest CMMS Software program—What You Must Know

On a scorching summer time day, the workplace AC broke down. The upkeep group scrambled to search out the difficulty, however with out a correct monitoring system, they’d no document of previous repairs or changed components.

Because of this, it took hours to repair, and within the meantime, productiveness plummeted, and everybody struggled within the warmth. That bought me considering—how do upkeep groups, facility managers, and producers dealing with much more vital tools cope with surprising breakdowns?

That’s once I began testing computerized upkeep administration system (CMMS) software program.

I explored G2 critiques, researched numerous platforms, and examined completely different CMMS instruments to know their influence. I discovered that these programs transcend easy monitoring—they optimize asset efficiency, cut back downtime, and enhance general effectivity.

In the event you’re trying to find the very best CMMS software program options, maintain studying. I’m sharing insights from my testing expertise that can assist you discover the correct software to your wants.

My high 10 greatest CMMS software program suggestions for 2025

Greatest CMMS software program is designed to assist companies effectively monitor, keep, and optimize their belongings. Whereas testing these instruments, I noticed how they simplify upkeep administration, cut back surprising downtime, and enhance general tools reliability.

Options like automated upkeep scheduling, real-time work order monitoring, and predictive insights assist companies keep away from tools failures as an alternative of regularly reacting to them. I might see how the very best CMMS software program did all of that and extra.

What makes CMMS software program value it: My opinion

• Handle numerous forms of belongings and tools throughout a number of areas
• Observe stock for spare components and supplies wanted for upkeep
• Schedule upkeep actions akin to inspections, repairs, and upgrades
• Handle sources (human and tools) and allocate them to upkeep operations
• Ship stories on asset utilization, upkeep prices, and technician productiveness
• Guarantee asset compliance with security and environmental rules
• Present a mobile-friendly interface or cellular apps for area service technicians

This knowledge has been pulled from G2 in 2025. Some critiques have been edited for readability.

MaintainX is a cloud-based CMMS designed to assist companies streamline their upkeep operations. I examined it to know the way it enhances asset administration, work orders, and upkeep procedures. Having seen many professionals transition from spreadsheets, I used to be significantly eager about how MaintainX compares.

That stated, I did discover some areas for enchancment. The excessive degree of customization is a robust benefit, nevertheless it additionally will increase the chance of incorrect knowledge entry if customers aren’t cautious. Extra customizable consumer permissions might assist reduce errors and supply higher management over modifications.

The sheer variety of options also can feel overwhelming at first. It took a while to navigate every little thing confidently, and I can see how new CMMS customers may expertise a steeper studying curve. Some further onboarding steering or tutorials might make the transition smoother.

One facet that stood out as needing refinement was the QR label printing performance. Whereas it does generate QR codes, the present methodology solely produces primary labels. It could be much more helpful if labels included asset descriptions and areas and will be printed in bulk on sticker sheets for higher group.

What I dislike about MaintainX:

• Whereas I recognize the excessive degree of customization, I did discover it will increase the potential for incorrect knowledge entry if customers aren’t cautious. Extra customizable consumer permissions might assist forestall errors and supply higher management over modifications.
• I discovered the system’s characteristic set a bit overwhelming at first. It took me a while to get comfy navigating every little thing, and I think about that new customers may face a steeper studying curve with out further onboarding steering.

What G2 customers dislike about MaintainX:

“The one change I’d make to MaintainX is the power to customise the particular permissions of every full consumer within the system. “

– MaintainX Assessment, Joseph M.

Fiix CMMS is a cloud-based software that provides advantages like accessibility, scalability, decreased IT necessities, computerized updates, and cost-effectiveness. It makes use of synthetic intelligence to investigate upkeep knowledge and discover tendencies.

One of many first issues I examined was the ease of implementation, and I used to be impressed by how easily the transition from a paper-based system went. The coaching was intuitive, and it didn’t take lengthy to get every little thing up and operating.

The system’s means to retailer and analyze historic upkeep knowledge was a key spotlight. I discovered it straightforward to determine tendencies and monitor upkeep indicators in ways in which another programs don’t supply as seamlessly. The knowledge analytics options, specifically, offered invaluable insights, making it attainable to take a extra data-driven strategy to upkeep planning.

One other space the place Fiix performs well is connectivity. It integrates smoothly with programmable logic controllers (PLC), permitting real-time knowledge assortment and automatic machine responses. It additionally connects with built-in plant programs (IPS) to centralize operations, bettering general effectivity. I examined its vibration evaluation integration, which helps detect mechanical points early, and its predictive upkeep instruments, which anticipate tools failures earlier than they occur, each are extremely invaluable for upkeep groups. 

I discovered it much less versatile than I anticipated. The system has some limitations in customizing schedules, which might be difficult for groups with dynamic upkeep wants that require frequent changes.

I additionally explored the cellular app and observed a couple of usability points. The Android and iOS variations didn’t align completely when it comes to options and performance, which might be irritating for customers who depend on the app for on-the-go entry to work orders and schedules.

One other space that stood out to me was the language translations. Some translations weren’t applied correctly, leading to a mixture of languages in sure areas. For groups working in multilingual environments, this might create confusion, as customers may battle to completely perceive particular options or instructions.

What I dislike about Fiix CMMS:

• I observed that scheduling upkeep work orders prematurely wasn’t as versatile as I anticipated. The system has limitations in terms of customizing the schedule, which might be problematic for groups with extra dynamic upkeep wants.
• I bumped into some usability points with the cellular app. The options of the Android and iOS variations didn’t align nicely, and this inconsistency might be irritating for customers needing dependable entry to work orders and schedules on the go.

What G2 customers dislike about Fiix CMMS:

“The system lacks a sophisticated possibility for creating scheduled upkeep work orders, related to what’s obtainable within the SAP Supplies Administration (MM) module. It permits duplicate inspection orders with out an clever examine to stop them. The app doesn’t totally meet expectations, because the Android and Apple variations differ considerably. Some options will not be translated into the chosen language, resulting in info being displayed in English. Moreover, there is no such thing as a assist for the Brazilian foreign money (reais). The system additionally doesn’t enable estimated and execution instances to be divided into minutes, making it troublesome to transform fractional hours precisely.”

– Fiix CMMS Assessment, Guilherme C.

When testing Limble, a cloud-based CMMS, I explored its capabilities for professionals managing upkeep operations in industries like manufacturing, healthcare, and amenities administration.

One of many first issues that stood out to me was its customizability. Limble offers a excessive diploma of flexibility, permitting groups to configure the system to suit their particular wants—whether or not it’s creating customized fields or refining how upkeep duties are tracked. This adaptability makes it simpler to combine into current workflows with out requiring main changes.

The consumer interface additionally made a robust impression on me. It’s clear, intuitive, and straightforward to navigate, making it accessible even for these new to CMMS software program. The setup course of was easy, making certain a clean transition with out pointless issues.

One other key characteristic was the dashboard, which updates each 5 minutes. The flexibility to customise which knowledge is displayed—and the way it seems—made it straightforward for me, a newbie, to watch key metrics in real-time, providing invaluable insights at a look.

Nonetheless, I did face some challenges when organising customized dashboard widgets. Whereas the widgets themselves are useful, there are plenty of technical settings and choices that may be overwhelming. It took a little bit of time to fine-tune these settings, and typically, the multitude of choices made it tough to get the precise knowledge I wanted.

Reporting additionally posed a little bit of a problem. Whereas Limble is user-friendly, extracting extra detailed stories from particular datasets might be troublesome. Usually, I discovered myself exporting knowledge to Excel for manipulation, which added an additional step. I belive groups working in high-pressure environments would favor to deal with such duties inside the software program itself.

Lastly, the cellular app might use some refinement. It froze up often, and a few hyperlinks within the “Handle Work” menu had been inaccessible on cellular. Streamlining the cellular expertise to match the desktop model would make it far more dependable.

What I dislike about Limble:

• Establishing customized dashboard widgets proved to be a bit difficult. The technical settings and choices had been overwhelming, making it time-consuming to fine-tune the widgets and get the precise knowledge I needed.
• Reporting options weren’t as seamless as I had hoped. Whereas Limble is mostly user-friendly, extracting detailed stories from particular datasets was tough, typically requiring me to export knowledge to Excel as an alternative of dealing with it immediately inside the software program.

What G2 customers dislike about Limble:

“First, there’s no full audit path for job workflows, making it arduous to attribute work completion to the proper technician, particularly when duties are assigned to a number of individuals. Second, metrics like downtime and Imply Time to Restore (MTTR) are solely logged as soon as duties are closed, however some duties take weeks or months to shut, making the info outdated. It could be nice if downtime on open duties might be tracked mechanically. Lastly, there’s no good scheduling module, and it’s difficult to handle job scheduling with out altering fastened due dates or counting on guide inputs in Excel.”

– Limble Assessment, Verified Person in Prescribed drugs.

I lately examined UpKeep, a mobile-first, totally featured CMMS designed to reinforce upkeep administration with intuitive instruments and real-time entry on the go.

I used to be significantly impressed with its intuitive design, which made it straightforward for me to know how each technicians and requesters are onboarded. The system is straightforward to navigate, permitting new customers like myself to shortly learn to create and handle work orders with out feeling overwhelmed.

One of many standout options was its adoption metrics, which supply excessive customizability. I used to be in a position to monitor how nicely groups had been adopting the system and make changes as wanted.

UpKeep additionally excels with its seamless scheduling system for each preventive and reactive upkeep. The software program allowed me to simply assign, monitor, and regulate upkeep duties, making certain that no work orders slipped via the cracks. I used to be in a position to construct and schedule duties concurrently, making the implementation course of clean—even for technicians who had been new to CMMS software program.

Actual-time work order monitoring and cellular accessibility had been key highlights as nicely. I might examine work order statuses, replace duties, and talk with groups on the go, which significantly improved general upkeep effectivity. The centralized knowledge storage additionally enhanced collaboration by offering everybody with entry to the identical up-to-date info, decreasing miscommunication and delays.

Regardless of these benefits, I observed a couple of areas the place UpKeep might enhance. The preventive upkeep course of for bulk importing and exporting work orders wasn’t as seamless as I had anticipated. Creating a number of PMs without delay required extra steps than mandatory, and this course of might positively profit from some optimization.

Moreover, UpKeep’s stock administration integration might be stronger. I observed the system at the moment lacks the power to hyperlink particular work orders with belongings and mechanically replace stock when buy order objects are obtained. This limitation makes it more durable to trace inventory ranges effectively and requires additional guide effort. Cycle counting additionally wants enchancment, as reconciling stock wasn’t as clean as I had hoped.

I encountered occasional glitches when saving fast filters, which might be irritating since customers may must reconfigure filters or lose their settings. This impacts the velocity and ease of accessing particular knowledge.

What I dislike about UpKeep:

• I observed that the method for bulk importing and exporting preventive upkeep work orders wasn’t as seamless as I anticipated. Creating a number of PMs without delay required extra steps than mandatory, so optimizing this may make it extra environment friendly.
• I discovered UpKeep’s stock administration integration to be a bit missing. It would not mechanically hyperlink work orders with belongings or replace stock when objects are obtained, which makes monitoring inventory ranges extra guide and fewer environment friendly.

What G2 customers dislike about UpKeep:

“A number of areas for enchancment embody the PM course of for exporting and importing giant numbers of Preventive Upkeep duties, which might be extra environment friendly. Updates ought to be examined with buyer assist earlier than being launched to prospects. Extra consideration must be given to the forms of industries utilizing Maintenance, although the platform is bettering on this space. Moreover, higher customization choices for varieties are wanted.”

– UpKeep Assessment, William C.

eMaint CMMS manages work orders, preventive upkeep, scheduling, asset administration, spare components stock, situation monitoring, and extra with ease.

One of many first issues I observed was its organized system for monitoring preventive upkeep. This characteristic is essential for minimizing machine downtime and making certain upkeep duties are scheduled and monitored effectively, preserving operations on monitor.

One other characteristic that stood out to me was centralized asset administration. The flexibility to connect machine consumer manuals, work directions, sign-off varieties, and components check-out particulars immediately to every asset made the system extremely organized. The whole lot I wanted was in a single place, eradicating the effort of looking out throughout numerous platforms or bodily information.

I additionally explored how eMaint integrates with stock monitoring and exterior programs, akin to oil evaluation labs. The seamless connection between upkeep monitoring and stock ensured that components had been obtainable when wanted, serving to to keep away from delays and improve the effectivity of upkeep operations.

Nonetheless, there have been a couple of areas the place I noticed room for enchancment. One limitation was the incapability to shut a number of work orders without delay. When managing a backlog of upkeep duties, the dearth of bulk closure choices might be a major time sink. Equally, I observed there was no approach to delete a number of steps when modifying procedures, which may make making large-scale modifications extra cumbersome than mandatory.

I discovered that the reporting perform may gain advantage from extra flexibility when it comes to output codecs. This limitation makes it difficult to tailor stories to particular wants or current knowledge in a means that is extra accessible and user-friendly for non-technical customers.

Moreover, I observed that constructing superior stories might be troublesome for these with out expertise in JSON coding. The system lacks an intuitive interface for complicated reporting, which might be a barrier for customers like me, who aren’t technically inclined however nonetheless must generate detailed stories.

What I dislike about eMaint CMMS:

• I observed that there was no possibility to shut a number of work orders without delay. This made managing a backlog of upkeep duties extra time-consuming, and the shortcoming to delete a number of steps in procedures added pointless complexity to creating large-scale modifications.
• The reporting perform lacked flexibility in output codecs. Customizing stories to particular wants was harder than anticipated, and producing superior stories required JSON coding data, which might be a barrier for customers with out technical experience.

What G2 customers dislike about eMaint CMMS:

“The reporting perform’s output format is proscribed. X4 might use some format upgrades, although it appears these are being addressed in X5. Moreover, the varieties want logic capabilities in order that when one merchandise is chosen, related fields seem. This may assist admins information customers extra successfully inside the system.”

– eMaint CMMS Assessment, Philip A.

I lately examined Accruent Upkeep Connection and located its seamless SAP integration for asset components ordering to be one of many standout options. This integration removes the necessity to manually monitor components, making it simpler for upkeep groups to handle stock with out delays. For companies utilizing SAP for procurement, this characteristic streamlines your entire course of.

One other spectacular facet was the asset hierarchy construction, which aligns completely with preventive upkeep reliability ideas. The system affords future-forward asset configuration, permitting customers to mechanically add PM duties based mostly on the asset class. This automation helps maintain upkeep schedules dynamically up to date, decreasing the necessity for guide intervention and bettering tools reliability.

I can confidently say that the system’s strong swimsuit is cellular accessibility. The cellular interface is intuitive, enabling customers to trace work orders, replace upkeep duties, and handle belongings on the go. This characteristic boosts productiveness, particularly for technicians working in giant amenities who require real-time updates and fast entry to essential upkeep info.

What I dislike about Accruent Upkeep Connection:

• I observed that the system doesn’t enable a number of value codes to be assigned to a single work order. This might be a problem for organizations that must allocate prices throughout completely different departments, making monetary monitoring much less versatile.
• Throughout testing, I discovered the notification system to be inconsistent. Some alerts for work orders and asset updates had been delayed or didn’t set off as anticipated, which might influence real-time communication and scheduling effectivity.

What G2 customers dislike about Accruent Upkeep Connection:

“The reporting characteristic might use an improve to avoid wasting modifications as soon as a area is added. I run stories every day and need to maintain adjusting the fields, although I’ve set them to “yr to this point.”

– Accruent Upkeep Connection Assessment, Verified Person in Equipment

One key limitation I discovered was with its measurement factors performance. Whereas the system permits for some monitoring, it lacks a devoted characteristic for recording and analyzing vibration measurements or electrical parameters in motors. Including this functionality would allow upkeep groups to identify tendencies and take preventive actions earlier than failures occur.

One other problem I encountered was platform efficiency when dealing with giant knowledge volumes. The system often skilled gradual loading instances when coping with intensive upkeep information, which might be improved to supply a greater consumer expertise.

From an integration perspective, I noticed that the API is at the moment unidirectional, which means it might obtain knowledge from exterior programs however can not ship knowledge again. A bidirectional API would considerably improve its performance by permitting seamless knowledge alternate with ERPs and different enterprise software program.

What I dislike about Fracttal One:

• I observed that the measurement factors performance might be extra superior. Whereas some monitoring is accessible, the dearth of devoted instruments for vibration measurements or electrical parameters in motors limits its effectiveness for predictive upkeep.
• The API integration is at the moment unidirectional, which I discovered restrictive. Whereas it might obtain knowledge from exterior programs, it can not ship knowledge again, limiting its means to completely combine with ERPs and different enterprise software program.

What G2 customers dislike about Fracttal One:

“Fracttal One might enhance the velocity of loading info, as it might typically be gradual.”
– Fracttal One Assessment, Hosayn R.

Corrigo is a complete CMMS designed to assist facility managers successfully handle work orders, asset monitoring, and vendor relationships at scale. It helps high-volume environments the place sustaining a number of belongings and coordinating upkeep actions is vital.

One of the vital spectacular options is its means to seize and arrange an unlimited quantity of knowledge for bodily buildings, tools belongings, and each preventive upkeep (PM) and demand work. The software program allowed me to retailer detailed info on belongings, making it simpler to handle upkeep schedules and monitor the standing of labor orders and belongings.

The platform’s customization capabilities stand out, because it allowed me to tailor it to suit the particular wants of various amenities. Whether or not it is adjusting workflows, creating distinctive asset monitoring parameters, or managing numerous forms of upkeep duties, Corrigo offers customers the pliability to adapt the system to their operational wants. 

One other benefit I discovered was Corrigo’s means to supply a unified platform for budgeting and figuring out drawback areas at amenities. By centralizing work orders, communication, and invoicing, Corrigo permits companies to trace expenditures and achieve perception into tendencies or points that might be impacting their backside line. Having all of the related knowledge in a single place simplifies the method of analyzing the place the cash is being spent, serving to determine inefficiencies or areas that want consideration. 

That stated, there are areas the place Corrigo might enhance. One problem I encountered was with the twin on-call assignments. At the moment, the system solely permits one technician to be assigned emergency work orders, however I imagine it might be extra environment friendly if it allowed a number of technicians with completely different specialties to obtain such duties. This characteristic could be particularly helpful for amenities with numerous, multi-skilled groups the place a spread of experience is required for various kinds of emergency work.

Moreover, I observed that customized integrations can take longer to implement than anticipated. Whereas the method turns into smoother as soon as it begins, the preliminary setup can typically really feel drawn out. Having a quicker or extra streamlined strategy for integrations would assist customers stand up and operating with new options or exterior instruments extra shortly, saving time and enhancing general productiveness.

One other limitation I encountered was the site-specific customizations. When changes are made to the settings, they apply throughout all websites relatively than permitting customization for particular person properties. This lack of flexibility could make it troublesome to implement modifications distinctive to particular areas, significantly when properties should be reconfigured for various shoppers or necessities. It could be a invaluable enchancment if the platform allowed customers to use settings modifications on a per-site foundation, offering extra management over every facility’s distinctive wants.

What I dislike about Corrigo:

• I discovered the twin on-call task limitation to be a problem. The system solely helps one technician per emergency work order, and permitting a number of technicians with completely different specialties to be assigned would improve effectivity, particularly for amenities with numerous groups.
• I additionally observed that customized integrations can take longer than anticipated. The preliminary implementation can really feel drawn out, so a extra streamlined strategy would enhance the general consumer expertise and cut back the time to entry new options.

What G2 customers dislike about Corrigo:

“For the reason that configuration settings are very granular, some might be troublesome to search out. It is easy to get misplaced within the quite a few tabs and menus. I imagine extra intuitive classes or a search perform for settings might make navigation simpler.”

– Corrigo Assessment, Verified Person in Development

eWorkOrders CMMS is a user-friendly resolution I’ve been testing, designed to simplify work order administration, asset monitoring, and preventive upkeep duties.

What stands out to me is its simplicity, making it a great selection for companies on the lookout for an easy platform with out an awesome set of options. That is particularly helpful for groups the place not everybody could also be tech-savvy, because the system integrates easily into every day operations with out requiring a steep studying curve. .

The question characteristic is one other key spotlight for me. It permits for environment friendly search and evaluation of labor order knowledge, offering a fast approach to filter and retrieve particular info. This helps managers achieve insights into work order tendencies, asset efficiency, and upkeep historical past, which may assist higher decision-making and optimize upkeep schedules for improved operations.

One characteristic I’ve discovered significantly helpful is the set off performance. It permits me to arrange alerts to inform groups each time a buyer creates a job through the client login. This degree of customization offers full management over notifications. Groups can specify actual instances and dates for after they need to be notified and select which forms of triggers to obtain.

Nonetheless, one limitation I encountered was the dearth of customized report technology. As somebody who values data-driven decision-making, I discovered it irritating that the system doesn’t enable customers to create customized stories. Whereas the pre-designed stories are helpful, they could not cowl all of a enterprise’s particular wants. Being able to tailor stories to distinctive necessities would improve the platform’s flexibility.

One other space I’ve recognized for enchancment is the absence of auto-population for fields based mostly on related area info. Automating this course of might considerably cut back errors and save time when technicians are coming into knowledge.

Moreover, the lack of automated vendor ticketing posed a problem. At the moment, when a job requires a vendor, technicians need to ship the ticket manually. I feel it might be far more environment friendly if eWorkOrders might mechanically ship these tickets on to distributors via the system, saving time and serving to to keep away from potential delays. 

What I dislike about eWorkOrders CMMS:

• I used to be annoyed by the dearth of customized report technology in eWorkOrders. Whereas the pre-designed stories had been helpful, they did not meet all of my wants, and being able to create tailor-made stories would have significantly enhanced the platform’s flexibility.
• I observed that eWorkOrders doesn’t auto-populate fields based mostly on related area info. Automating this course of would save time and cut back the chance of errors, making knowledge entry extra environment friendly for technicians.

What G2 customers dislike about eWorkOrders CMMS:

“One major concern is the educational curve related to utilizing the software program. For people who aren’t tech-savvy or used to working with digital instruments, it could take some effort and time to change into comfy with the software program’s options and functionalities. This will result in preliminary resistance and doubtlessly decelerate the adoption course of.”

– eWorkOrders CMMS Assessment, Verified Person in Non-Revenue Group Administration

What stands out to me about Click on Maint CMMS is how easy it’s to trace work orders, repairs, and scheduled upkeep. The software program affords automated notifications for upcoming upkeep duties, which is a good characteristic for staying proactive. These alerts make sure that upkeep duties are by no means missed.

Very quickly into testing, I noticed that the reporting module is nice. It’s extremely helpful for managing upkeep prices and streamlining funds monitoring. The software program makes it straightforward to trace belongings, together with their utilization and situation, which helps with planning for future upkeep or replacements. Moreover, with the ability to generate detailed stories inside the platform permits for higher evaluation of upkeep actions and prices.

Transitioning from an outdated system to Click on Maint was clean for the groups testing alongside me, with no main disruptions to every day operations. The onboarding course of was well-supported, and the transition was fast sufficient to make sure minimal downtime. This ease of integration is especially useful for companies needing to implement a brand new system with restricted IT sources.

I cherished that the cellular app is tremendous intuitive. It permits customers to handle work orders and upkeep duties from wherever, which is ideal for on-the-go administration, particularly for groups with area technicians.

Whereas it is handy, I really feel the cellular expertise may gain advantage from extra superior options than these obtainable within the desktop model. 

AI, ML, and predictive upkeep options are different areas I feel might be improved. If Click on Maint had been to include AI-driven insights, it might assist companies higher anticipate upkeep wants and predict when tools may fail or want servicing. This may enable groups to carry out preventive upkeep extra effectively and keep away from expensive downtime. 

Lastly, whereas stock administration is practical, I imagine it may gain advantage from extra sturdy options. A extra complete system for monitoring stock ranges—akin to computerized restocking alerts and integration with procurement instruments—would enhance operational effectivity. Enhancing this characteristic would assist forestall over-ordering or inventory shortages, making challenge administration extra streamlined and correct.

What I dislike about Click on Maint CMMS:

• I feel the cellular app may gain advantage from extra superior options obtainable within the desktop model. Whereas it’s handy for managing duties on the go, further functionalities would make the cellular expertise extra highly effective and efficient for area technicians.
• I observed that Click on Maint’s stock administration system might use extra sturdy options. Including computerized restocking alerts and higher integration with procurement instruments would improve operational effectivity and streamline stock monitoring, decreasing potential delays in upkeep.

What G2 customers dislike about Click on Maint CMMS:

“I want to see extra options within the cellular app, as not all of the options obtainable on the desktop model are at the moment accessible on cellular.”

– Click on Maint CMMS Assessment, Matt T.

Integrating sturdy assist desk software program together with your CMMS can assist you deal with points quicker and maintain operations operating easily.