I In contrast, Examined & Picked: 6 Greatest Procure-to-Pay Software program

My high 6 finest procure-to-pay software program suggestions for 2025

Throughout testing, I noticed how one of the best procure-to-pay software program options streamline procurement with options like buy order monitoring, bill matching, and approval automation. These instruments assist companies cut back errors, enhance money move, and simplify provider administration.

Corporations like Amazon, Coca-Cola, and Microsoft deal with hundreds of provider transactions effectively, however you don’t should be a worldwide enterprise to profit from P2P software program. Even smaller companies can lower prices, cut back handbook work, and achieve higher monetary management.

To assist companies of all sizes, I’ve examined and analyzed high P2P instruments. Based mostly on automation, ease of use, and general effectivity, listed below are my six finest picks for 2025.

What I search for in procure-to-pay software program

When evaluating one of the best procure-to-pay software program, I concentrate on a number of key options to find out its effectiveness: 

• Finish-to-end procurement automation: I check how properly the software program automates the procure-to-pay lifecycle, from buy requisition to bill reconciliation. Multi-tiered approval workflows, customized buy order (PO) creation, and seamless provider catalog integration are important. A rule-based automation engine ensures compliance with procurement insurance policies, whereas digital requests for quotations streamline vendor choice.
• Provider administration: I consider how successfully the software program consolidates vendor information, automates danger assessments, and streamlines onboarding workflows. Synthetic intelligence (AI)-driven provider efficiency analytics monitor pricing tendencies, contract adherence, and supply key efficiency indicators. Constructed-in compliance instruments assist guarantee distributors meet regulatory and environmental, social, and governance (ESG) requirements.
• Catalog and contract administration: A contract administration module should implement negotiated phrases, preserve audit trails, and situation automated renewal alerts. Punchout catalogs and real-time provider pricing updates guarantee procurement groups entry the newest product availability whereas optimizing price management mechanisms.
• Bill processing and cost automation: I assess how properly the system automates three-way matching to validate invoices towards POs and receipts, lowering errors and fraud. Optical character recognition (OCR) extracts bill information with machine-learning-driven accuracy, whereas accounts payable (AP) system integration ensures easy automated clearing home (ACH) transfers, wire transfers, and digital card funds. Options like dynamic discounting algorithms maximize early cost advantages, bettering money move optimization.
• Spend analytics and price management: AI-powered spend analytics present real-time visibility into procurement expenditures, permitting monitoring of class spending, provider efficiency, and price range adherence. Predictive modeling identifies price anomalies, inefficiencies, and potential financial savings alternatives. Interactive information visualization dashboards ship actionable insights for procurement technique changes.
• Compliance and danger administration: Embedded regulatory compliance monitoring ensures alignment with the Basic Knowledge Safety Regulation (GDPR), Sarbanes-Oxley Act (SOX), Worldwide Monetary Reporting Requirements (IFRS), and ESG mandates. Automated audit trails improve monetary transparency, whereas AI-powered fraud detection algorithms flag duplicate invoices, unauthorized transactions, and high-risk vendor actions. Customizable approval workflows forestall coverage violations and unauthorized spending.
• Integration with enterprise useful resource planning (ERP) and monetary methods: I verify how properly the software program synchronizes with main ERP platforms to make sure real-time information consistency throughout procurement, finance, and stock modules. Representational state switch (RESTful) software programming interfaces (APIs) and pre-built connectors facilitate seamless third-party integration with eCommerce platforms, provider networks, and analytics instruments, eliminating information silos and bettering operational effectivity.

The record under comprises real consumer evaluations from our greatest procure-to-pay software program class web page. To qualify for inclusion within the class, a product should:

• Consolidate procurement info from a number of information sources
• Handle all or most operations which can be a part of the procurement cycle
• Create and implement buying insurance policies and finest practices
• Monitor monetary transactions associated to procurement
• Outline and handle procurement enterprise processes

This information has been pulled from G2 in 2025. Some evaluations have been edited for readability.

mjPRO is a procurement software program that helps companies discover the proper suppliers primarily based on class and shopping for patterns. From procurement and implementation to post-activation help, it’s a one-stop answer for managing your complete buying course of.

Whereas testing the device, I discovered that its complete options embody automated workflows, real-time information trade, and seamless provider administration, which might considerably enhance procurement effectivity.

One of the crucial helpful features of mjPRO is its e-tendering and bid submission capabilities. The platform makes it simple to submit bids digitally whereas guaranteeing compliance and preserving all tender-related paperwork organized in a single place.

What I like most about mjPRO is its automated workflow, streamlining repetitive duties for procurement and finance groups. Options like an auto-request for citation and auto-comparative assertion cut back handbook effort, whereas its built-in information trade makes communication between stakeholders easy and hassle-free.

One in every of my largest ache factors was the prolonged bid submission course of. Whereas the system supplied clear steering, some steps felt unnecessarily difficult. 

The portal often froze, requiring me to log in a number of occasions. Whereas the platform usually functioned properly, G2 customers additionally reported occasional glitches and bugs that interfered with usability.

I additionally struggled with the Excel format not working correctly, which slowed down the method even additional. Some G2 evaluations point out that the submission workflow may very well be extra streamlined for a smoother expertise.

What I dislike about mjPRO:

• The bid submission course of felt a bit extra complicated than obligatory, with a number of steps that took additional time. Whereas the system supplied clear directions, an easier course of would make issues simpler.
• The portal often froze, and I needed to log in once more, which slowed issues down. I additionally had some hassle with the Excel format not working correctly, one thing just a few G2 customers additionally talked about.

What G2 customers dislike about mjPRO:

“The registration and doc add course of may very well be additional streamlined for a smoother consumer expertise.”

– mjPRO Evaluate, Gaurav T.

SAP Ariba is a spend administration device that automates the buying lifecycle for oblique items and providers.

Whereas testing it, I noticed that it helps streamline procurement by integrating purchases, invoices, and approvals. It additionally connects with trusted distributors globally by way of the Ariba Community, making it a strong platform for purchasing and invoicing.

One factor I actually preferred was how simply it built-in with SAP ERP and S/4HANA. Since every little thing synced in real-time, procurement groups didn’t have to fret about handbook information entry or delays.

SAP’s buyer help was one other massive plus. At any time when I had a problem, they supplied clear explanations and walked me by way of the answer step-by-step. G2 customers have echoed comparable optimistic experiences.

That stated, getting began took time. The platform has many options, and studying the best way to use them correctly requires coaching. It was not probably the most intuitive expertise at first, so I needed to put in additional effort to get comfy.

I noticed that it handles procurement properly, however including smarter options may make it much more environment friendly. As per G2 customers, higher server accessibility and improved AI integration may improve automation. 

One other factor that stood out was the outdated UI/UX. It felt a little bit clunky, and navigation may very well be improved. G2 customers additionally talked about that the interface must be extra user-friendly. A modernized design would make the expertise a lot smoother.

What I dislike about SAP Ariba:

• Getting began took time as a result of the platform has many options, requiring correct coaching to make use of successfully. So, I needed to put in additional effort to get comfy navigating the system.
• The UI/UX made navigation tough. Many G2 customers have additionally identified that the interface must be extra trendy and user-friendly to enhance general effectivity.

What G2 customers dislike about SAP Ariba:

“It’s fairly complicated, and customers might have time to totally perceive the device. Moreover, the excessive implementation price makes it much less accessible for smaller corporations and startups, main them to discover different options.”

– SAP Ariba Evaluate, Aditya B.

Coupa is an AI-driven procurement answer that automates buying workflows, lowering the necessity for handbook oversight. From each a consumer expertise and administration perspective, I discovered the system well-structured and environment friendly.

One of many largest benefits I noticed is how Coupa streamlines procurement. As soon as a vendor is linked, I merely find the required gadgets. After approval, the PO is mechanically generated and despatched, eliminating additional steps. This considerably reduces the workload for procurement groups, eradicating the necessity for fixed handbook administration.

I additionally explored Coupa’s analytics part, which was fairly highly effective. Whereas it took me a while to totally perceive its capabilities, I appreciated the in depth classes, filters, and reporting choices out there.

That stated, the interface wasn’t very user-friendly. Like some G2 reviewers, I needed to spend additional time determining the place issues have been, and I can see how somebody unfamiliar with the system may wrestle initially.

I additionally seen restricted help for catalogs and cXML invoicing. Whereas the core procurement functionalities labored properly, there weren’t sufficient assets or steering out there for these areas.

Moreover, G2 customers have raised issues about Coupa’s sourcing functionalities, provider info administration varieties, and danger modules, highlighting the necessity for enhancements in usability and suppleness.

What I dislike about Coupa:

• The interface wasn’t very user-friendly, requiring additional time to navigate and find important features. Like some G2 reviewers, I discovered that somebody unfamiliar with the system may wrestle initially.
• I seen restricted help for catalogs and cXML invoicing, which may very well be irritating for companies counting on these options. Whereas the core procurement functionalities labored properly, extra assets and steering in these areas would improve usability.

What G2 customers dislike about Coupa:

“Distributors typically discover the system difficult to navigate. Coupa has a number of screens requesting info, making it simple for them to lose their method whereas accessing our type. The way in which these screens are offered can even trigger confusion about who’s requesting the knowledge. My solely expertise with Buyer Assist was referring a vendor for assist, however they have been redirected again to me.”

– Coupa Evaluate, Verified Consumer in Mining & Metals.

Airbase is a procure-to-pay answer that simplifies expense administration with AI-powered automation.

One in every of my favourite options is how effortlessly I can snap an image of a receipt, and Airbase mechanically uploads, saves, and extracts particulars with no handbook enter required.

The receipt matching characteristic is one other game-changer. When a receipt arrives in my inbox, Airbase seamlessly hyperlinks it to the proper transaction, lowering errors and making expense monitoring easy. No extra digging by way of emails or manually matching receipts.

I additionally admire the clear approval course of, customers can see precisely who’s reviewing a request, observe up if wanted, and as soon as accredited, reimbursements are despatched straight to the account.

Bill reconciliation is fast and hassle-free, preserving vendor funds organized so I at all times know the place issues stand with out chasing down particulars.

That stated, PO requests may very well be improved, if a request is denied, there’s no solution to entry or duplicate it, forcing me to start out over from scratch, which provides pointless work, particularly for recurring purchases.

I additionally want there was an choice to bulk edit descriptions, departments, and classes as an alternative of updating every receipt individually. This may make managing giant volumes of bills far more environment friendly. G2 evaluations echo this concern, as many customers discover handbook updates time-consuming.

A reminiscence operate for recurring bills would even be a implausible addition. If Airbase may bear in mind my earlier coding and descriptions, it could streamline workflows and guarantee constant transaction administration.

What I dislike about Airbase:

• The PO request course of may very well be improved since there is not any solution to entry or duplicate a denied request. For recurring purchases, a duplication characteristic would save effort and time.
• I want there was an choice to bulk edit descriptions, departments, and classes as an alternative of updating every receipt individually. Managing giant volumes of bills could be much more environment friendly with this functionality. Many G2 customers share comparable issues.

What G2 customers dislike about Airbase:

“When requesting buy orders (POs) and digital playing cards, there isn’t a possibility to return and duplicate a request. For instance, if a PO request is denied, I obtain an electronic mail notification, however I can’t entry the denied PO. This creates additional work, as I need to submit a brand new request from scratch.”

– Airbase Evaluate, Naor V.

Pluto is a company card and expense administration platform for MENA companies. On testing, I discovered it to be extremely helpful for managing reimbursements and automating accounts payable. 

One in every of my favourite options is the seamless approval workflow. It will probably considerably cut back back-and-forth emails and be sure that expense approvals transfer shortly and effectively.

I additionally love how the receipt seize works. Procurement groups can merely snap an image by way of the app, and Pluto mechanically extracts key vendor administration particulars like the seller identify, quantity, and date. It saves a lot time in comparison with handbook entry.

The clear and intuitive interface makes onboarding simple, even for first-time customers. I didn’t want a lot coaching to start out, and navigating the platform felt pure from day one.

That stated, primarily based on G2 evaluations, I discovered that the preliminary setup with the compliance division took longer than anticipated for some companies, delaying full adoption. Streamlining this course of would enhance the consumer expertise.

I additionally assume the obligatory receipt add course of offers customers too little time earlier than the cardboard is mechanically deactivated. A slight extension would make issues extra versatile.

From my expertise, the cellular app efficiency may very well be improved. It often lags, and smoother performance would improve usability. G2 customers have echoed comparable frustrations, noting that the app may very well be extra responsive for higher on-the-go administration.

What I dislike about Pluto:

• Based mostly on G2 evaluations, I seen that the preliminary setup with the compliance division took longer than anticipated for some companies. Streamlining the method would vastly improve the consumer expertise.
• I noticed that the cardboard was mechanically deactivated if customers didn’t add receipts inside a brief window. Extending this timeframe barely would offer extra flexibility.

What G2 customers dislike about Pluto:

“What I do not like is that it takes two days for the assets to turn out to be out there after the switch is made, and funds aren’t processed and acquired by the provider instantly, which might typically trigger difficulties. Moreover, some options want enchancment concerning synchronization with Xero. I might love for Pluto to sync in a method that enables it to instantly course of funds for payments recorded in Xero.”

– Pluto Evaluate, Verified Consumer in Advertising and marketing and Promoting

Procurify is an AI-powered procure-to-pay answer. Whereas testing it, I appreciated its robust emphasis on buyer success. Their help group is responsive, making it simple to get probably the most out of the platform.

I just like the customization choices that permit companies to arrange controls like spending limits, approval workflows, consumer permissions, price range monitoring, and coverage enforcement tailopink to their wants. This flexibility ensures that procurement processes align completely with firm insurance policies.

The integration capabilities are spectacular! Connecting it with different methods has been easy, which might save groups effort and time in managing procurement workflows.

The cellular app is a large plus for procurement and finance groups. Whereas testing it, I seen it was very simple to handle purchases on the go, although I’d like to see all desktop options included within the app for a really seamless expertise.

The built-in reviews may very well be extra highly effective. I seen that they lack the extent of granularity most finance groups want, and whereas exporting information to Excel is an possibility, it requires additional effort to use filters and analyze info successfully. G2 customers have additionally reported comparable challenges with reporting limitations.

The receiving module may be improved. I want there was an choice to return rejected gadgets to the procurement queue with out retriggering your complete approval course of. This may make reordering a lot easier.

One other limitation I seen was the order request course of. Procurement groups typically choose to consolidate a number of orders right into a single request, even when they’re destined for various services. Throughout testing, I discovered that whereas I may change the transport handle throughout PO creation, having this selection out there on the preliminary request stage would forestall a number of submissions and cut back the necessity for handbook checks.

What I dislike about Procurify:

• The built-in reviews lacked the depth most finance groups require, making information evaluation extra cumbersome. Whereas exporting to Excel was an possibility, it added pointless steps to filter and analyze info successfully.
• The order request course of may very well be extra streamlined by permitting a number of orders to be consolidated right into a single request upfront. This would scale back handbook submissions and get rid of additional verification steps throughout PO creation.

What G2 customers dislike about Procurify:

“The one downside I’ve skilled is the lack so as to add gadgets to an order if one thing is forgotten. There is no such thing as a choice to edit or modify the order, solely to cancel it. Because of this, a number of order numbers are generated as an alternative of a single one for monitoring.”

– Procurify Evaluate, Vanessa V.

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